guSTAFF
Your HR software for all matters of personnel administration
guSTAFF is the central place for you and your employees to discuss all topics related to
personnel administration. From master data management to time recording and application management.Â
The HR software helps to map and document all processes in compliance with the law. This means you can work digitally and sustainably without paperwork.
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Our certificates
Complete solution
guSTAFF as an all-in-one solution
Use guSTAFF to map your entire personnel administration and company structures centrally in one system.
With the integrated roles and rights system, you can authorize users according to their function. For example, managers can approve their employees' vacation requests and the HR department can check employees' hours.
Made in Germany
From development to hosting
The guSTAFF software was developed by PROSIS GmbH in Germany to meet the highest quality and security standards. The processes are designed to be flexible and practical.
Hosting takes place exclusively on regional servers in Germany to ensure maximum data security and reliability.
YOUR ADVANTAGES
Functions of guSTAFF
Click on the respective modules and functions to find out more
Clients/locations
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Asset management
- Management of company-owned work equipment
- Recording of all important data
- Categorization and location assignment
Agencies
- Organization of substitution for absences
- Confirmation of the application by the representative
- Representation overview
Sick notes
- Upload of certificates online or mobile
- Overview of absences and absence times
Vacation planning
- Annual overview for planning and displaying time off requests (vacation, FlexWork, maternity leave, parental leave, educational leave, etc.)
- Representation overview
- Digital and sustainable mapping of the entire approval process
Travel expenses
- Process for travel expense claims
- Additional catering expenses according to the country configurations
- Upload of receipts
- Approval process for applications
- Creation of individual or monthly reports
Wage and salary data
- Import and export of wage data
- Generation of the wage table
- Reference types and remuneration tables
- Auditing function
Surcharges
- Approval of surcharges
- Deposit of surcharges by type and period
Hours control
- Evaluation of working hours
- Reading out time bookings, overtime and absences
- Approval of working hours outside normal working hours
Time recording
- Record working or break times for yourself and others in compliance with the ECJ
- Project-related time bookings (according to projects, orders, activities)
- Storage of core working hours and booking restrictions
- Display of standard instructions in accordance with the ArbZG
Stamping system
- Record attendance with the integrated stamp system
- Stamping option via web application, mobile app, tablet as stamping terminal (RFID card / employee PIN) or external stamping systems
- Recording of business trip times
Skills
- Assign training courses and certificates to your employees
- Search for required skills in your skills database
Master data
- Personal details and associated documents in one place
- Employee management according to your company hierarchies and locations
- Assign working time models and entitlements (vacation, working time, overtime)
Clients/locations
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Annual deployment planning
- Possibility of overriding standard contractual working hours
- Mapping of individual contract situations (e.g. 4-day week)
- Automatic filling or independent planning by employees with subsequent approval
On-call service
- Deposit of the on-call allowance
- Blocking of certain time periods
- Settlement of surcharges
- Excelexport of the planning
External persons
- Flexible deposit of external persons from external companies
- Shift planning for all stored persons
Shift planning
- Layer definition and assignment
- Automated creation
- Approval process for shifts
- Checking requirements and notes
- Storage of employee preferences
- Export as Excel
Area planning
- Map organization, department and team individually
Clients/locations
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Visitor management
- Visitor management
- Assignment of responsible persons
- Issue of visitor passes
- Presence status check
Desk Sharing
- Mapping of company buildings and locations in Desk Sharing
- Workstation reservation for certain periods
- Workstation booking on demand
Room management
- Illustration of the premises
- Equipment overview (e.g. projector, PC)
Vehicle fleet
- Vehicle management with all key data
- Event overview (e.g. planned workshop appointments)
Scheduling
- Overview of all upcoming appointments and required resources (rooms, vehicles, visitors)
Clients/locations
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Manage multiple company locations with separate data sets
Map your customers' structures with multi-client capability
Manage multiple company locations with separate data sets
Terminal view
- Food pick-up via the touch screen view
- Automatic cancellation option in the event of illness
Order process
- Ordering options for employees and guests online or via app
Menu plan
- Menu ordering with just a few intuitive clicks
Stock
- Checking stock levels
- Evaluation option for the last few days
Pick-up view
- Output display of the order to be prepared
Menu
- Recording of articles with allergens and properties
- Addition of these to the menus
AVAILABLE EVERYWHERE
Mobile app
Track your working hours on the go. chAPPeau brings the most important
functions on your cell phone.
Available free of charge for Apple and Android.
More about guSTAFF
Our system
Discover these and other special features of guSTAFF.
Cloud hosting or on-premises
Roles and rights system
Light/dark mode
Locations/Departments
Data export
Multilingual
Updates
Notifications
GDPR-compliant
ECJ-compliant
Price configurator
Our prices
Put together the modules you need individually
*VAT excluded.
Essential functions
guSTAFF lite
You have not yet implemented the legally required digital time recording? Now it's even easier - with guSTAFF lite!
Your Personnel management software, reduced to the most important functions.
guSTAFF lite helps to ensure that break, rest and working times are adhered to precisely. This reduces the risk of accidents at work due to fatigue and promotes work-life balance.
Your employees will thank you for it!
Base
Range of functions for all users
Time recording
Mobile time recording
Sick note
Application system
Administration
Admin
Functions for admin users included
Master data
Configurable working time models and working arrangements
Flexible approval processes
Vacation with substitution rule
Public holiday management
Surcharges
1,99 € per user*
*monthly | plus 20 € hosting per month
GUSTAFF
Add-ons
For even more functionality, we recommend our add-on products.
QUICK links
More info
Take a look around and explore our other pages.
Management system
Management system
In consulting, we support you in setting up your customized management system
